Are you looking to write your perfect Exam Invigilator CV?
The role of an exam invigilator, also known as an examinations officer, is to ensure the fair and smooth conduct of examinations by maintaining a secure and organised environment while actively monitoring and assisting candidates.
To secure this job, crafting a compelling CV is crucial in showcasing your qualifications, experience and achievements.
In this comprehensive guide, we’ll walk you through the step-by-step process of creating an impressive CV for this role. Let’s get started!
I am a very enthusiastic, conscientious and self-motivated Examinations Officer with over two years of experience in organising and supporting examination processes. I can adapt to any working environment, and I thrive working under tight deadlines. Currently, I seek a position where I can utilise and further develop my skills and abilities.
Education
2009 – 2012
Administration and Management BA (Hons)
BCU
Classification: [2:1]
Relevant Modules:
Introduction to Business and Management
Comparative Public Administration
Project Management Principles
Supervising Admin Staff
2010 – 2010 Results: (Pass)
Customer Service Principles Level 2
Leeds Training Centre
Work experience
Feb 2013 – Present
Examinations Officer University of Kent
Main duties performed:
Liaising with the academic staff to organise examinations
Primarily responsible for the smooth running of exams
Ensuring all rules and regulations are adhered to in the JCQ guidelines
Making announcements to the students at the start and end of the examination
Meeting all examination deadlines (e.g. booking rooms on time, organising external examination visits, ensuring all materials are in place, etc.)
Ensuring students are always supervised and escorted when leaving the classroom (e.g. to use the bathroom) during the examination process
Producing a timetable for internal and external exams to include dates, times, locations, the number of students and examiners.
Keeping track of time
Arranging appointments with external examiners on examination days
Responsible for the storage, collection and dispatching of examination papers in a timely manner
Handing out and collecting test papers and answer books
Answering candidates’ queries under strict exam conditions
Sept 2012 – Feb 2013
Exam Invigilator BC College
Main duties performed:
To organise and set up the exam room (e.g. laying out tables, etc.)
Making sure the classroom is tidy for exams and cleaning up afterwards
Catering for the needs and requirements of special needs students and those students with learning difficulties or special circumstances
Ensuring the student registration data is accurate and up-to-date
Ensuring the relevant staff have up-to-date invigilation training
Ensuring that all exam materials delivered to BC College are stored in a safe and secure location in line with the JCQ requirements
Jul 2012 – Sept 2012
Assistant Exams Officer Kent Sixth Form
Main duties performed:
Assisting the Exam Invigilator with examination-related tasks and duties as and when appropriate
General admin duties such as dealing with the post, emailing and clerical work
Handing out exam papers, workbooks and calculators to students
Booking rooms
Watching over young learners undertaking their examinations
To cover reception duties as required
Qualifications
BTEC Apprenticeships: Learner Administration for Centre Coordinators
Level 2 ECDL (Computing)
First Aid at Work
Skills
Excellent communication and interpersonal skills
Outstanding organisation and time management skills
The ability to eloquently and professionally speak to a large group of people
IT Skills (Microsoft Office and Typing Speed 65wpm)
Full Clean UK Driving License
Hobbies and interests
My greatest hobby in life is to be able to spend quality time with my family and friends. I also enjoy reading non-fiction books, cycling down the canals and going on road trips.
References
Mr Jamie Chandler Examinations Manager, The University of Kent Address: 31 East Street, Flight, NG31 6LT Tel: 0223 341 2224 Email:[email protected]
Mr Andrew Fraser Vice-principal, BC College Address: 89 Guild Street, London, N9 3ZH Tel: 0223 744 2238 Email:[email protected]
Preview
What makes this CV good and effective?
The personal details: Clearly presented and up-to-date, providing essential contact information without unnecessary details.
Structure and format: Well-organised with distinct sections for personal details, personal profile, qualifications, experience and achievements, making it easy to navigate.
Content: Focuses on key qualifications and relevant experience, emphasising the ability to create a calm testing atmosphere and manage exam procedures effectively.
Layout: Clean and professional, using a consistent font and formatting throughout for a polished appearance.
Experience: Clearly outlines relevant experience as an exam invigilator, detailing responsibilities and showcasing the candidate’s understanding of the importance of maintaining exam integrity. They have listed three previous jobs, all relevant and related to the job they are applying for.
Professional qualifications: The candidate has listed a number of professional qualifications, such as first aid and computing courses, that will be beneficial in their new role.
Tailoring to the job: Tailored to the specific requirements of the exam invigilator role, showcasing an understanding of the responsibilities and emphasising skills and experiences relevant to the position.
Length: Concise and focused, providing enough information to showcase qualifications and experience without unnecessary details, keeping the CV to an appropriate length of 2 pages.
Use a clean design: Choose a simple and professional design that complements your content, avoiding excessive graphics or distracting elements.
Tailor your CV to the role: Customise your CV for the specific requirements of the invigilator position, aligning your skills and experiences with the job description.
Consider a clean and modern font: Opt for clean and modern fonts like Calibri, Garamond or Cambria for a professional and contemporary look.
Choose a readable font size: Set a font size that is easy to read, with the main body text typically ranging from 10 to 12 points. Headings can be slightly larger for emphasis.
Use bold and italics sparingly: Employ bold and italics strategically to highlight key information such as job titles or relevant achievements, avoiding excessive use for readability.
Proofread formatting elements: Carefully proofread your CV to ensure that formatting elements like line spacing, indentations and alignment are consistent and error-free.
The personal information section of your CV, typically placed at the top, contains essential details about you, including your full name and contact information.
It should not contain sensitive information such as your date of birth, marital status, or national insurance number, as well as any unrelated personal details that do not directly contribute to your professional profile.
The personal profile statement section of your CV is a brief but crucial introduction to who you are professionally. It’s the first thing employers read, so it’s your chance to make a strong first impression.
In this section, you should concisely highlight your key skills, experiences and career goals, providing a snapshot of what makes you a valuable candidate for the job.
Guidelines:
Concise and Impactful:
Keep your personal profile brief, using impactful language to highlight key skills.
Make a strong impression by presenting your strengths in a clear and focused manner.
Align with the Job:
Tailor your profile to match the specific requirements of the role you’re applying for.
Emphasise how your skills and experiences directly contribute to the employer’s needs.
Express Career Goals:
Include a sentence about your career aspirations to showcase motivation and alignment.
Ensure your profile sets a positive and forward-looking tone for the rest of your CV.
Experienced exam invigilator with a proven track record of maintaining a secure and controlled testing environment. Skilfully facilitated numerous exams, ensuring adherence to established protocols and consistently upholding the integrity of the examination process. Adept at swiftly addressing challenges and implementing effective solutions, fostering a calm atmosphere conducive to optimal test-taking conditions.
Accomplishments and awards
The accomplishments and awards section of your CV is where you get to shine a spotlight on your key achievements and recognitions. It’s your chance to highlight specific successes that set you apart from others.
This section can include a range of accomplishments such as awards received, promotions earned, academic achievements like outstanding grades and any other notable successes that demonstrate your skills and dedication in your professional or academic journey.
Example:
Demonstrated exceptional attention to detail, resulting in a promotion to Senior Exam Invigilator within a year of joining.
Achieved a 98% satisfaction rate from exam candidates through effective communication and support during testing periods.
Organised and hosted a charity quiz night, raising £1,500 for a local educational initiative.
Assisted in the implementation of a digital exam management system, showcasing adaptability to technological advancements.
Employment and work experience
The employment section of your CV is a detailed overview of your work history and professional experience. Here, you’ll showcase your journey, responsibilities and accomplishments in previous roles.
There are many different types of jobs you can include here, such as full-time or part-time positions, internships, freelance or consulting roles and temporary assignments.
To write it effectively, focus on highlighting your key achievements, using action verbs to describe your responsibilities and quantifying your impact where possible.
January 2020 – Present
Exam Invigilator ABC Exam Services Ltd
Main duties and responsibilities performed:
Supervise and monitor candidates during various examinations, ensuring a secure and controlled testing environment.
Distribute exam papers, answer queries and address issues promptly to maintain a smooth exam process.
Collaborate with colleagues to set up exam venues, following strict procedures and guidelines.
Assist in the implementation of digital exam management systems, contributing to increased efficiency.
Received recognition for consistently upholding exam integrity, leading to a promotion to Senior Exam Invigilator.
Supervising candidates: Monitor and supervise candidates during examinations to ensure a secure and controlled testing environment.
Distribution of exam materials: Distribute exam papers and materials accurately and efficiently, adhering to established procedures.
Addressing candidate queries: Respond promptly and professionally to candidate queries or concerns during examinations.
Exam venue setup: Collaborate with colleagues to set up exam venues, following strict guidelines and protocols.
Implementing security measures: Implement and enforce enhanced security measures to safeguard the integrity of the examination process.
Digital exam management: Contribute to the implementation and management of digital exam systems, ensuring efficient and streamlined processes.
Problem resolution: Effectively handle and resolve challenges or disruptions during exams while maintaining fairness and impartiality.
Ensuring punctuality: Maintain a record of punctuality, ensuring exams start and conclude on time.
Collaboration with colleagues: Collaborate with fellow invigilators and academic staff to ensure a cohesive and well-coordinated exam process.
Continuous improvement: Actively participate in initiatives aimed at improving exam processes and maintaining the highest standards of invigilation.
Education
Write your education section in reverse chronological order, meaning you start with your most recent qualification and work backwards.
List your qualifications, including degrees, A-Levels, GCSEs, diplomas or any other relevant certifications you have earned.
Include the name of the university or educational institution, the qualification achieved and the dates of study.
Example:
September 2015 – June 2018
Diploma in Business Management
Surrey College
Grade achieved: Distinction.
Subjects Studied:
Business Principles
Marketing Strategies
Financial Management
Results: 9 GCSEs, including A* in Mathematics, A in English Literature and B in Sciences..
GCSEs
Surrey Secondary School
Professional qualifications
The professional qualifications section of your CV contains details of certifications, licenses, or specific professional training you have undertaken, providing evidence of your specialised skills and expertise in your field.
For an invigilator role, this section might encompass qualifications such as advanced communication skills, technology proficiency, security and vigilance training and time management certification.
Example:
Level 3 NVQ Diploma in Invigilation Techniques – City & Guilds
First Aid at Work Certificate – St John Ambulance
Safeguarding Training – National Society for the Prevention of Cruelty to Children (NSPCC)
Certificate in Data Protection – Information Commissioner’s Office (ICO)
Health and Safety in the Workplace – Institution of Occupational Safety and Health (IOSH)
Enhanced DBS Certificate – Disclosure and Barring Service
Fire Safety Awareness Training – Fire Safety Training Ltd
Equality and Diversity in the Workplace – British Council for Equality and Diversity
Skills and competencies
In the skills and competencies section of your CV, you should highlight the specific abilities and qualities that make you well-suited for the role.
Focus on both technical skills, such as proficiency in invigilation procedures and familiarity with examination regulations, as well as interpersonal skills, including effective communication and the ability to maintain a calm and secure exam environment.
Example:
Communication: Excellent verbal and written communication skills demonstrated through clear instructions provided to candidates and effective collaboration with fellow invigilators. Received positive feedback from exam coordinators for clear communication during high-stakes exams.
Attention to detail: Meticulous attention to detail in monitoring candidates, accurately recording data and identifying and resolving discrepancies promptly. Recognised for meticulous record-keeping during audits of examination sessions.
Invigilation procedures: Proficient in implementing and adhering to exam protocols, ensuring a fair and secure testing environment. For instance, successfully managed the administration of multiple examinations, following strict guidelines and maintaining confidentiality.
Attention to Detail: Demonstrates meticulous attention to detail, ensuring a thorough monitoring of exam environments.
Time Management: Efficiently manages exam schedules, ensuring exams start and finish on time.
Communication Skills: Clearly conveys instructions to candidates and collaborates effectively with fellow invigilators and exam administrators.
Crisis Management: Possesses the ability to handle unexpected situations calmly and effectively.
Observation Skills: Keenly observes candidates to detect any irregularities or cheating during exams.
Confidentiality: Maintains strict confidentiality regarding exam materials and candidate information.
Adaptability: Adapts to various exam formats and environments, ensuring a smooth process.
Professionalism: Upholds a professional demeanour, fostering a positive and respectful exam atmosphere.
Conflict Resolution: Skillfully resolves conflicts or disputes among candidates while maintaining exam integrity.
Patience: Exhibits patience and composure during lengthy exam sessions.
Hobbies and interests (optional)
In this section, including hobbies relevant to the role can demonstrate skills such as attention to detail, organisational abilities, and teamwork.
For example, mentioning interests like photography, chess, or volunteering in community events can showcase your attention to detail, strategic thinking, and collaborative nature—traits valuable in the role of an Exam Invigilator.
Remember, keep it concise and tailored to reflect qualities that align with the responsibilities of the position.
Keen attention to detail and a calm, focused demeanour acquired through my personal interest in puzzle-solving and strategic board games. An avid reader with a passion for maintaining a quiet and organized environment, reflecting my commitment to creating an optimal testing atmosphere. Regular participant in local community events, showcasing my dedication to fostering a sense of community within the examination environment.
Referees
The references section of your CV is where you provide details of individuals who can vouch for your professional abilities and character. These referees, ideally former employers or colleagues, should have a good understanding of your work.
Including a references section on your CV is not mandatory, and it’s a matter of personal preference.
If you choose not to include referees on your CV, you can simply state “References available upon request” in the references section. This indicates to potential employers that you are willing to provide references but prefer to share them at a later stage of the hiring process.
Quantify your impact: Where possible, quantify your contributions. For instance, mention the number of exams invigilated successfully, or describe how your vigilant monitoring led to a significant reduction in irregularities during your tenure.
Highlight time management skills: Showcase your ability to manage time efficiently, ensuring exams run smoothly. Describe instances where you effectively adhered to time constraints, helping to create a stress-free testing environment for candidates.
Illustrate punctuality: Emphasise your punctuality, an essential trait for ensuring exams start and finish on time.
Showcase attention to detail: Utilise your CV to highlight instances where your meticulous attention to detail played a crucial role in maintaining the integrity of exams. For example, mention how you carefully monitored students during test sessions to prevent any irregularities.
Craft a persuasive cover letter: Adopt a persuasive tone in your cover letter to complement your CV. Clearly express your enthusiasm for the exam invigilator role and relate your experiences to the specific needs of the institution
Written by Sobhan Mohmand Sobhan is a qualified Careers Advisor and Professional CV Writer with over 10 years of experience in helping job seekers get a job. He is a Member of the Careers Development Institute (CDI) and is listed on the official UK Register of Career Development Professionals. He holds a Level 6 Diploma in Career Guidance and Development (QCF).
