Facilities Assistant CV Template + Tips and Download

Main duties performed:

• Covering the reception from 7.30 am until 8 am, break times and holidays
• Meeting and greeting clients and contractors
• Booking rooms, meetings, caterers, etc.
• Setting up and utilising the IT equipment for meetings and events
• Supporting the Facilities Manager in the day-to-day activities
• Assisting people in and around the workplace
• Ensuring all Health & Safety, legal compliance and procedures are followed
• Liaising with couriers and suppliers
• Basic admin duties such as printing, photocopying and filing
• Performing building checks
• Monitoring CCTV and the premises’ security (including access control)
• Carrying out risk assessments
• Ensuring meeting rooms are clean and tidy before and after a meeting
• Replenishing all consumables (when required)
• Checking stock and ensuring supplies are purchased
• Handling incoming and outgoing mail, packages and other deliverables
• Inspecting and maintaining cleanliness throughout the facilities
• Assisting with the preparation and layout of rooms
• Ensuring emergency repairs are carried out as soon as possible
• Organising the appropriate health & safety training for staff
• Maintaining and updating accurate records and information systems
• Liaising with the different departmental teams within the organisation
• Coordinating all the facility maintenance, repairs and renewals
• Acting as Fire Marshal in the event of an evacuation

Main duties performed:

• Developing relationships with other members of the site team and our tenants
• Calculating and comparing costs for required goods or services.
• Covering the Site Manager’s responsibilities when he is off site
• Performing finance duties such as ordering, POs and invoicing
• Ensuring the building is safe and secure at all times
• Ensuring all stakeholders adhere to Health and Safety Regulations
• Performing security/maintenance checks around the premises
• Accurately logging any problems/issues encountered
• Performing minor cleaning tasks
• Arranging site services for customers
• Ensuring the appropriate procedures are in place and know to staff
• Ensuring the premises are kept in a tidy state
• Contacting suppliers to resolve any problems the customers might have