Are you looking to write your perfect Facilities Manager CV?
Crafting a stellar CV is essential because it’s your first opportunity to make a positive impression on potential employers. It should highlight your qualifications, relevant experience and achievements in a way that will make you stand out among countless other applicants.
In this article, we’ll provide you with a complete step-by-step guide, useful tips and real-life examples to guide you in creating an interview-winning CV.
I am a driven, organised and motivated Facilities Manager with previous work experience in managing facilities, projects, services, operations and personnel. I have expert knowledge of the various issues surrounding facilities including, but not limited to, Health & Safety, risk assessments, site maintenance, building inspections, security and managing contractors. I take great pride in my work and strive to achieve the best possible results at all times.
Achievements
Employee of the Month, National Trust, 2015
Graduated in the top 10% of students by academic merit, 2015
Education
2012 – 2015
BA (Hons) Facilities Management
Leeds University
Grade achieved: [2:1]
Relevant Modules:
Financial & Commercial Management
Building and Ground Maintenance
Facilities Management Practice
Health and Safety at the Workplace
Professional Development
2010 – 2012 Results: Economics: A Business Studies: A Mathematics: B
A Levels
Leeds Academy Sixth Form
2004 – 2010 Results: 11 GCSEs at Grades A*-C, including Math and English
GCSEs
Leeds Academy
Work experience
Sept 2015 – Present
Facilities Manager Capita
Main duties performed:
Managing the day-to-day operations of various facilities across the country
Managing the refurbishment and relocation of offices
Ensuring that relevant building maintenance, repairs and services are completed efficiently, on time and budget
Tracking budgets and ensuring payment is made on time
Working with a variety of contractors from a number of different sectors to agree and form contracts and agreements
Managing all security issues at the allocated premises including finding the right security companies, CCTV specialists and guards to protect the premises
Ensuring health and safety regulations are met at all times and by all parties
Updating the Health and Safety policies based on new government regulations
Managing the Health & Safety of all stakeholders at the sites; ensuring that the relevant staff are fully trained in first aid, emergency evacuations and fire safety
Liaising with HR regarding temporary workers and short-term contractors
Managing third-party contractors and agency staff across various premises
Updating accidents and incidents records whenever they occur
Liaising with head office regarding property contracts and leases
Producing specialist reports for the senior management and board of directors
Keeping track of personnel’s working hours and absences
Organising visits and responsible for booking rooms and meetings
Performing regular site inspections
Holding regular team meetings to ensure everyone is up-to-date with the latest developments in the organisation and addressing any issues or concerns
Feb 2015 – Sept 2015
Facilities Coordinator National Trust
Main duties performed:
Offering support to the whole facilities team when required
Working to ensure all deliveries are made on time
Working with a variety of external companies to provide maintenance, building, cleaning, security and IT services
Ensuring all buildings are in perfect condition and presentable to the public
Dealing with any complaints or issues with regards to different sites
Carrying out general office admin including photocopying and filing
Qualifications
Level 3 Diploma in Facilities Management
Level 2 ECDL – BCS
First Aid (2016)
Skills
Ability to work under pressure and to tight deadlines
Ability to produce clear and concise reports suitable for senior management
Staff management: responsible for 50+ staff including site managers, contractors, builders, cleaners, catering and administrative staff.
Hobbies and interests
I am an active member of my local football team, and I have recently been selected as the captain of the team. Not only does this hobby keep me fit and active but it also helps develop my team-working skills outside of my normal working environment.
References
Mr Carl Bower Senior Facilities Officer, Capita Address: 4 Victoria Rd, Devon, DE48 1YT Tel: 0623 9864 5532 Email:[email protected]
Mrs Olivia Clarkson Supervisor, National Trust Address: 66 Church Lane, Suffolk, ST1 9FE Tel: 072 7842 4568 Email:[email protected]
Preview
What makes this CV good and effective?
Structure and format: The CV is well-structured with clear headings and subheadings, ensuring easy navigation for the reader. The use of consistent and professional fonts and formatting throughout the document adds to its overall appeal.
Content and layout: The candidate has effectively organised the content on their CV. They’ve prioritized their most recent and relevant experience by placing it at the top. Bullet points are used to list achievements and responsibilities, making the content easily scannable.
Tailoring to the job: One of the CV’s strengths is its alignment with the job requirements. The candidate has tailored their CV to match the needs of the facilities manager role. Notably, they’ve emphasised their proficiency in managing maintenance teams and overseeing facility improvement projects, which are both key aspects of the job.
Omission of irrelevant details: The candidate has wisely excluded unrelated information from their CV, maintaining a focus on their facilities management experience and qualifications. Irrelevant hobbies or personal information such as date of birth, gender and nationality are not included.
Length: The CV maintains an appropriate length, not exceeding two pages. This ensures it provides enough information to interest potential employers without overwhelming them with excessive detail.
Adopt a consistent font and size: Maintain a uniform font style and size throughout your CV for a professional and cohesive appearance. Arial, Calibri, Verdana, Garamond and Times New Roman are some of the most commonly used CV fonts. Use 10-12 font size for the main text and 14-16 for the headings. Don’t use multiple fonts on your CV as it will make it look messy and unprofessional.
Maximize white space: Ensure your CV isn’t overcrowded. Leave sufficient white space around the text and in between sections to make it visually appealing and easy to read.
Employ bullet points for clarity: Hiring managers are very busy people and don’t have time to read paragraphs upon paragraphs of text from hundreds of CVs. Instead, they tend to scan the CVs for the most important information. To facilitate this, use bullet points to list your job responsibilities, qualifications and achievements. This format is reader-friendly and helps hiring managers quickly identify the key information that they need.
Proofread for errors: Spelling mistakes, even minor ones, can create an unfavourable initial impression, suggesting that you lack attention to detail. Similarly, grammatical errors, such as misplaced commas or awkward sentence structures, can disrupt the coherence of your CV. By taking the time to meticulously proofread your CV, you demonstrate your commitment to precision and thoroughness, essential qualities in facilities management.
Next, you need to write a powerful introduction to your CV, known as the “Personal profile statement.” It should contain a summary of your key qualifications, relevant skills and career goals.
Common elements in strong personal statements
Clarity: Good personal statements are clear and concise, presenting the candidate’s qualifications and abilities in a straightforward manner.
Relevance: They directly address the specific job or field they are targeting, highlighting skills and experiences that align with the role.
Impact: Effective personal statements showcase the candidate’s accomplishments and how they can make a meaningful contribution to the employer or industry.
Customisation: They are tailored for each application, demonstrating a genuine interest in the role and company, and avoiding generic or one-size-fits-all statements.
Experienced Facilities Manager with a proven track record of optimising operations and reducing costs. Spearheaded energy-efficient initiatives, resulting in a 20% reduction in utility expenses. Skilled in managing maintenance teams and ensuring compliance with safety regulations. Committed to enhancing facility functionality and driving efficiency.
Achievements and awards
The achievements and awards section of your CV is where you showcase outstanding accomplishments, recognitions and honours gained from various aspects of your career, education and life in general.
Present the information as in a bullet-pointed list for easy ready.
Led a team in managing 20 facility improvement projects on time and within budget, showcasing strong project management skills.
Obtained a degree in Facilities Management with a First-Class distinction.
Successfully managed a home renovation project, demonstrating strong project management and DIY skills.
Volunteered for the Red Cross, coordinating facility maintenance and improvements for local shelters.
Work experience
The employment section of your CV contains a detailed record of your work history, including past job positions, responsibilities and accomplishments, showcasing your professional experience and qualifications.
This is arguably the most important part of your CV. Employers often value work experience above all else because it demonstrates an individual’s ability to apply their knowledge in real-world scenarios, adapt to workplace dynamics and contribute effectively to an organisation.
April 2022 – Present
Facilities Manager ABC Facilities Ltd, London.
Main duties and responsibilities performed:
Successfully managed a team of 15 maintenance technicians, providing training and supervision.
Implemented key performance indicators (KPIs) for facility operations, leading to improved monitoring and reporting.
Developed a comprehensive emergency response plan that ensured staff safety during critical incidents.
Oversaw the transition to a digital maintenance management system, improving organisation and reporting.
Achieved LEED certification for our flagship facility by implementing sustainable practices.
Developed and maintained strong relationships with external service providers, ensuring prompt and high-quality service delivery.
Overseeing facility maintenance and repair activities.
Managing facility budgets and expenditures.
Ensuring compliance with safety and environmental regulations.
Supervising maintenance teams and contractors.
Developing preventive maintenance schedules.
Handling emergency response and crisis management.
Implementing energy-efficient and sustainable practices.
Evaluating and optimising facility operations.
Procuring and managing facility-related contracts and vendors.
Collaborating with other departments to support business objectives.
Educational background
This section is where you list your educational achievements, which can include degrees, A-Levels, GCSEs and diplomas. Make sure to include the name of the university or institution, the qualification earned, the date of completion and any honours or distinctions received.
Example:
Bachelor of Science in Facilities Management
Bachelor of Science in Facilities Management
University of London
Degree achieved: 2:1.
Subjects studied:
Facilities Management Principles
Sustainable Practices in Facilities
Procurement and Contracts Management
Business Operations
September 2014 – June 2016 Results: A* in Business Studies, A in Environmental Science, B in Mathematics.
A-Levels
XYZ College
Qualifications & training
In this section, you can list your professional qualifications, certifications and training which will demonstrate your expertise and commitment to your industry.
Example:
Level 4 BIFM Qualification in Facilities Management – British Institute of Facilities Management
Health and Safety Certificate – Institution of Occupational Safety and Health (IOSH)
Certified Facility Manager (CFM) – International Facility Management Association (IFMA)
Project Management Professional (PMP) – Project Management Institute (PMI)
Energy Management Certificate – Chartered Institution of Building Services Engineers (CIBSE)
Skills and competencies
The skills and competencies section is an opportunity to showcase your relevant abilities and expertise. Include the skills that are relevant to the job, such as communication skills, project management and time management.
Strategic planning: Developed and executed long-term facility management strategies to optimise operational efficiency and reduce costs, resulting in a 15% decrease in annual expenditure.
Team leadership: Managed a team of 15 facilities staff, overseeing their training, performance and daily operations, resulting in improved service quality and staff retention.
Budget management: Successfully managed a £1.3 million annual facilities budget, consistently meeting financial targets and cost-saving goals.
Risk management: Identifying potential risks and implementing mitigation strategies to safeguard the facility and its occupants.
Space planning: Efficiently allocating and managing workspace to meet organisational needs.
Health and safety compliance: Ensuring strict adherence to health and safety regulations and conducting regular inspections.
Contract management: Managing service contracts, ensuring services meet quality standards and budget constraints.
Inventory management: Tracking and managing facility supplies and equipment to avoid shortages and excess inventory.
Troubleshooting and problem-solving: Quickly identifying and resolving facility-related issues to minimise downtime and disruptions.
Personal interests
This section of your CV offers a glimpse into your personality and what makes you unique beyond your professional skills and experience.
You might also include your passion for attending industry conferences and workshops, demonstrating your dedication to staying updated on the latest trends and innovations in facility management.
It’s worth noting that while this section can provide valuable insights, it’s not always necessary, especially if your experience and education are substantial and directly relevant to the job you’re applying for. In such cases, you can prioritise other sections of your CV that highlight your qualifications and achievements.
In my spare time, I’m an avid follower of developments in sustainable building practices, regularly attending conferences and seminars related to facility management. I also enjoy mentoring young professionals in the field, sharing insights and helping to nurture the next generation of building managers.
Professional references
The references section of your CV is where you can list individuals who can vouch for your professional background and character. Employers want to get an unbiased opinion about you from the people who know you and have worked with you in the past.
Including references on your CV, at this stage, is optional.
However, if you choose to do so, make sure to provide your referee’s full name, job title, company name, email address and phone number. Always ask for permission before sharing their details with employers, so that they are prepared in advance.
Example:
Mr. Robert Turner Facilities Director, Vertex Solutions Address: 42 Maplewood Avenue, London, SE10 8RS Tel: 07712 345 678 Email:[email protected]
Highlight your core competencies: Showcase essential skills such as facility maintenance, space planning and vendor management. For instance, “Utilise my expertise in facility maintenance to ensure uninterrupted operations.”
Tailor your CV: All employers have different requirements and needs, even if the advertisement is for the same job. Customise your CV for each job application by aligning your qualifications with the specific requirements of the position.
Showcase leadership: Emphasise leadership experience by mentioning how you managed and motivated facility teams to achieve targets. You can do this in various parts of your CV, including the personal profile, employment and skills sections. Furthermore, you can give examples of your leadership skills on the cover letter that accompanies your job application.
Show flexibility: Describe your adaptability to handle diverse facilities, whether it’s office spaces, manufacturing plants or residential complexes.
Make your CV accessible to a wide range of audiences: Ensure your CV is professional and free of jargon (highly technical language), making it easy for HR professionals and hiring managers to understand your qualifications.
Written by Sobhan Mohmand Sobhan is a qualified Careers Advisor and Professional CV Writer with over 10 years of experience in helping job seekers get a job. He is a Member of the Careers Development Institute (CDI) and is listed on the official UK Register of Career Development Professionals. He holds a Level 6 Diploma in Career Guidance and Development (QCF).
