Facilities Manager CV Example: A Step-by-Step Guide (2024) - CV Plaza

Facilities Manager CV Example: A Step-by-Step Guide (2024)

author Sobhan Mohmand, CV Writing Expert         date 10 Oct 2023

Are you looking to write your perfect Facilities Manager CV?

Crafting a stellar CV is essential because it’s your first opportunity to make a positive impression on potential employers. It should highlight your qualifications, relevant experience and achievements in a way that will make you stand out among countless other applicants.

In this article, we’ll provide you with a complete step-by-step guide, useful tips and real-life examples to guide you in creating an interview-winning CV.

Let’s get started!

Table of contents

CV Example

Brian Brown

244 Station Road
Mob: 079 4583 0785       Email: [email protected]

Personal profile statement

I am a driven, organised and motivated Facilities Manager with previous work experience in managing facilities, projects, services, operations and personnel. I have expert knowledge of the various issues surrounding facilities including, but not limited to, Health & Safety, risk assessments, site maintenance, building inspections, security and managing contractors. I take great pride in my work and strive to achieve the best possible results at all times.

  • Employee of the Month, National Trust, 2015
  • Graduated in the top 10% of students by academic merit, 2015

2012 – 2015BA (Hons) Facilities ManagementLeeds UniversityGrade achieved: [2:1]

Relevant Modules:

  • Financial & Commercial Management
  • Building and Ground Maintenance
  • Facilities Management Practice
  • Health and Safety at the Workplace
  • Professional Development

2010 – 2012
Results: Economics: A Business Studies: A Mathematics: B
A LevelsLeeds Academy Sixth Form
2004 – 2010
Results: 11 GCSEs at Grades A*-C, including Math and English
GCSEsLeeds Academy

Work experience
Sept 2015 – PresentFacilities Manager         Capita

Main duties performed:

  • Managing the day-to-day operations of various facilities across the country
  • Managing the refurbishment and relocation of offices
  • Ensuring that relevant building maintenance, repairs and services are completed efficiently, on time and budget
  • Tracking budgets and ensuring payment is made on time
  • Working with a variety of contractors from a number of different sectors to agree and form contracts and agreements
  • Managing all security issues at the allocated premises including finding the right security companies, CCTV specialists and guards to protect the premises
  • Ensuring health and safety regulations are met at all times and by all parties
  • Updating the Health and Safety policies based on new government regulations
  • Managing the Health & Safety of all stakeholders at the sites; ensuring that the relevant staff are fully trained in first aid, emergency evacuations and fire safety
  • Liaising with HR regarding temporary workers and short-term contractors
  • Managing third-party contractors and agency staff across various premises
  • Updating accidents and incidents records whenever they occur
  • Liaising with head office regarding property contracts and leases
  • Producing specialist reports for the senior management and board of directors
  • Keeping track of personnel’s working hours and absences
  • Organising visits and responsible for booking rooms and meetings
  • Performing regular site inspections
  • Holding regular team meetings to ensure everyone is up-to-date with the latest developments in the organisation and addressing any issues or concerns

Feb 2015 – Sept 2015Facilities Coordinator         National Trust

Main duties performed:

  • Offering support to the whole facilities team when required
  • Working to ensure all deliveries are made on time
  • Working with a variety of external companies to provide maintenance, building, cleaning, security and IT services
  • Ensuring all buildings are in perfect condition and presentable to the public
  • Dealing with any complaints or issues with regards to different sites
  • Carrying out general office admin including photocopying and filing

  • Level 3 Diploma in Facilities Management
  • Level 2 ECDL – BCS
  • First Aid (2016)

  • Ability to work under pressure and to tight deadlines
  • Ability to produce clear and concise reports suitable for senior management
  • Staff management: responsible for 50+ staff including site managers, contractors, builders, cleaners, catering and administrative staff.

Hobbies and interests

I am an active member of my local football team, and I have recently been selected as the captain of the team. Not only does this hobby keep me fit and active but it also helps develop my team-working skills outside of my normal working environment.


Mr Carl Bower
Senior Facilities Officer, Capita
Address: 4 Victoria Rd, Devon, DE48 1YT
Tel: 0623 9864 5532
Email: [email protected]
Mrs Olivia Clarkson
Supervisor, National Trust
Address: 66 Church Lane, Suffolk, ST1 9FE
Tel: 072 7842 4568
Email: [email protected]


Facilities Manager CV template

Facilities Manager CV Template 2

What makes this CV good and effective?

  • Structure and format: The CV is well-structured with clear headings and subheadings, ensuring easy navigation for the reader. The use of consistent and professional fonts and formatting throughout the document adds to its overall appeal.
  • Content and layout: The candidate has effectively organised the content on their CV. They’ve prioritized their most recent and relevant experience by placing it at the top. Bullet points are used to list achievements and responsibilities, making the content easily scannable.
  • Tailoring to the job: One of the CV’s strengths is its alignment with the job requirements. The candidate has tailored their CV to match the needs of the facilities manager role. Notably, they’ve emphasised their proficiency in managing maintenance teams and overseeing facility improvement projects, which are both key aspects of the job.
  • Omission of irrelevant details: The candidate has wisely excluded unrelated information from their CV, maintaining a focus on their facilities management experience and qualifications. Irrelevant hobbies or personal information such as date of birth, gender and nationality are not included.
  • Length: The CV maintains an appropriate length, not exceeding two pages. This ensures it provides enough information to interest potential employers without overwhelming them with excessive detail.

Download CV template

CV template

How to format your CV

  • Adopt a consistent font and size: Maintain a uniform font style and size throughout your CV for a professional and cohesive appearance. Arial, Calibri, Verdana, Garamond and Times New Roman are some of the most commonly used CV fonts. Use 10-12 font size for the main text and 14-16 for the headings. Don’t use multiple fonts on your CV as it will make it look messy and unprofessional.
  • Maximize white space: Ensure your CV isn’t overcrowded. Leave sufficient white space around the text and in between sections to make it visually appealing and easy to read.
  • Employ bullet points for clarity: Hiring managers are very busy people and don’t have time to read paragraphs upon paragraphs of text from hundreds of CVs. Instead, they tend to scan the CVs for the most important information. To facilitate this, use bullet points to list your job responsibilities, qualifications and achievements. This format is reader-friendly and helps hiring managers quickly identify the key information that they need.
  • Proofread for errors: Spelling mistakes, even minor ones, can create an unfavourable initial impression, suggesting that you lack attention to detail. Similarly, grammatical errors, such as misplaced commas or awkward sentence structures, can disrupt the coherence of your CV. By taking the time to meticulously proofread your CV, you demonstrate your commitment to precision and thoroughness, essential qualities in facilities management.

How to Write a Facilities Manager CV (Guide)

Personal details

The first part of your CV is known as the personal details section.

Here you need to include the following personal details:

  • Your name (as the header of your CV)
  • Address
  • Telephone number
  • Email address
  • LinkedIn profile (optional)
  • Online portfolio (optional)

  • Eleanor Brown
  • 67 Willow Road, Leeds, LS1 1LL
  • Mob: 0113 987 6543       Email: [email protected]

Personal profile statement

Next, you need to write a powerful introduction to your CV, known as the “Personal profile statement.” It should contain a summary of your key qualifications, relevant skills and career goals.

Common elements in strong personal statements

  • Clarity: Good personal statements are clear and concise, presenting the candidate’s qualifications and abilities in a straightforward manner.
  • Relevance: They directly address the specific job or field they are targeting, highlighting skills and experiences that align with the role.
  • Impact: Effective personal statements showcase the candidate’s accomplishments and how they can make a meaningful contribution to the employer or industry.
  • Customisation: They are tailored for each application, demonstrating a genuine interest in the role and company, and avoiding generic or one-size-fits-all statements.

Facilities manager personal profile example:

Experienced Facilities Manager with a proven track record of optimising operations and reducing costs. Spearheaded energy-efficient initiatives, resulting in a 20% reduction in utility expenses. Skilled in managing maintenance teams and ensuring compliance with safety regulations. Committed to enhancing facility functionality and driving efficiency.

Achievements and awards

The achievements and awards section of your CV is where you showcase outstanding accomplishments, recognitions and honours gained from various aspects of your career, education and life in general.

Present the information as in a bullet-pointed list for easy ready.

Read more: Achievements on a CV.

  • Led a team in managing 20 facility improvement projects on time and within budget, showcasing strong project management skills.
  • Obtained a degree in Facilities Management with a First-Class distinction.
  • Successfully managed a home renovation project, demonstrating strong project management and DIY skills.
  • Volunteered for the Red Cross, coordinating facility maintenance and improvements for local shelters.

Work experience

The employment section of your CV contains a detailed record of your work history, including past job positions, responsibilities and accomplishments, showcasing your professional experience and qualifications.

This is arguably the most important part of your CV. Employers often value work experience above all else because it demonstrates an individual’s ability to apply their knowledge in real-world scenarios, adapt to workplace dynamics and contribute effectively to an organisation.

April 2022 – Present
Facilities Manager
        ABC Facilities Ltd, London.

Main duties and responsibilities performed:

  • Successfully managed a team of 15 maintenance technicians, providing training and supervision.
  • Implemented key performance indicators (KPIs) for facility operations, leading to improved monitoring and reporting.
  • Developed a comprehensive emergency response plan that ensured staff safety during critical incidents.
  • Oversaw the transition to a digital maintenance management system, improving organisation and reporting.
  • Achieved LEED certification for our flagship facility by implementing sustainable practices.
  • Developed and maintained strong relationships with external service providers, ensuring prompt and high-quality service delivery.

Facilities manager duties to add to your CV

  • Overseeing facility maintenance and repair activities.
  • Managing facility budgets and expenditures.
  • Ensuring compliance with safety and environmental regulations.
  • Supervising maintenance teams and contractors.
  • Developing preventive maintenance schedules.
  • Handling emergency response and crisis management.
  • Implementing energy-efficient and sustainable practices.
  • Evaluating and optimising facility operations.
  • Procuring and managing facility-related contracts and vendors.
  • Collaborating with other departments to support business objectives.

Educational background

This section is where you list your educational achievements, which can include degrees, A-Levels, GCSEs and diplomas. Make sure to include the name of the university or institution, the qualification earned, the date of completion and any honours or distinctions received.

Bachelor of Science in Facilities Management
Bachelor of Science in Facilities Management
University of LondonDegree achieved: 2:1.

Subjects studied:

  • Facilities Management Principles
  • Sustainable Practices in Facilities
  • Procurement and Contracts Management
  • Business Operations
  • September 2014 – June 2016
    Results: A* in Business Studies, A in Environmental Science, B in Mathematics.
    A-Levels XYZ College

Qualifications & training

In this section, you can list your professional qualifications, certifications and training which will demonstrate your expertise and commitment to your industry.

  • Level 4 BIFM Qualification in Facilities Management – British Institute of Facilities Management
  • Health and Safety Certificate – Institution of Occupational Safety and Health (IOSH)
  • Certified Facility Manager (CFM) – International Facility Management Association (IFMA)
  • Project Management Professional (PMP) – Project Management Institute (PMI)
  • Energy Management Certificate – Chartered Institution of Building Services Engineers (CIBSE)

Skills and competencies

The skills and competencies section is an opportunity to showcase your relevant abilities and expertise. Include the skills that are relevant to the job, such as communication skills, project management and time management.

Read more: Best Skills to put on a CV (Soft & Hard Skills).

  • Strategic planning: Developed and executed long-term facility management strategies to optimise operational efficiency and reduce costs, resulting in a 15% decrease in annual expenditure.
  • Team leadership: Managed a team of 15 facilities staff, overseeing their training, performance and daily operations, resulting in improved service quality and staff retention.
  • Budget management: Successfully managed a £1.3 million annual facilities budget, consistently meeting financial targets and cost-saving goals.

Useful facilities management skills to add to your CV

  • Project management: Overseeing facility-related projects, from planning and budgeting to successful execution.
  • Facility maintenance: Overseeing routine maintenance activities, including repairs and equipment upkeep.
  • Supplier relationship management: Managing vendor relationships, negotiating contracts and monitoring service-level agreements.
  • Risk management: Identifying potential risks and implementing mitigation strategies to safeguard the facility and its occupants.
  • Space planning: Efficiently allocating and managing workspace to meet organisational needs.
  • Health and safety compliance: Ensuring strict adherence to health and safety regulations and conducting regular inspections.
  • Contract management: Managing service contracts, ensuring services meet quality standards and budget constraints.
  • Inventory management: Tracking and managing facility supplies and equipment to avoid shortages and excess inventory.
  • Troubleshooting and problem-solving: Quickly identifying and resolving facility-related issues to minimise downtime and disruptions.

Personal interests

This section of your CV offers a glimpse into your personality and what makes you unique beyond your professional skills and experience.

You might also include your passion for attending industry conferences and workshops, demonstrating your dedication to staying updated on the latest trends and innovations in facility management.

It’s worth noting that while this section can provide valuable insights, it’s not always necessary, especially if your experience and education are substantial and directly relevant to the job you’re applying for. In such cases, you can prioritise other sections of your CV that highlight your qualifications and achievements.

Read more: Hobbies on a CV (Examples & Tips).

In my spare time, I’m an avid follower of developments in sustainable building practices, regularly attending conferences and seminars related to facility management. I also enjoy mentoring young professionals in the field, sharing insights and helping to nurture the next generation of building managers.

Professional references

The references section of your CV is where you can list individuals who can vouch for your professional background and character. Employers want to get an unbiased opinion about you from the people who know you and have worked with you in the past.

Including references on your CV, at this stage, is optional.

However, if you choose to do so, make sure to provide your referee’s full name, job title, company name, email address and phone number. Always ask for permission before sharing their details with employers, so that they are prepared in advance.

Mr. Robert Turner
Facilities Director, Vertex Solutions
Address: 42 Maplewood Avenue, London, SE10 8RS
Tel: 07712 345 678
Email: [email protected]
Ms. Helen White
Senior Operations Manager, Oaktree Facilities
Address: 15 Willow Lane, Manchester, M3 5QP
Tel: 07845 987 321
Email: [email protected]

Tips to make your CV more effective

  • Highlight your core competencies: Showcase essential skills such as facility maintenance, space planning and vendor management. For instance, “Utilise my expertise in facility maintenance to ensure uninterrupted operations.”
  • Tailor your CV: All employers have different requirements and needs, even if the advertisement is for the same job. Customise your CV for each job application by aligning your qualifications with the specific requirements of the position.
  • Showcase leadership: Emphasise leadership experience by mentioning how you managed and motivated facility teams to achieve targets. You can do this in various parts of your CV, including the personal profile, employment and skills sections. Furthermore, you can give examples of your leadership skills on the cover letter that accompanies your job application.
  • Show flexibility: Describe your adaptability to handle diverse facilities, whether it’s office spaces, manufacturing plants or residential complexes.
  • Make your CV accessible to a wide range of audiences: Ensure your CV is professional and free of jargon (highly technical language), making it easy for HR professionals and hiring managers to understand your qualifications.

Written by Sobhan Mohmand
Sobhan is a qualified Careers Advisor and Professional CV Writer with over 10 years of experience in helping job seekers get a job. He is a Member of the Careers Development Institute (CDI) and is listed on the official UK Register of Career Development Professionals. He holds a Level 6 Diploma in Career Guidance and Development (QCF).


    £25.000 – £60.000
    Degree and Work Experience
    38+ hours per week


  • Organisational Skills
    Excellent organisation skills to balance a heavy workload
  • Decision Making
    Making decisions and solving problems involving varied levels of complexity and risk
  • Project Management
    Ability to lead and inspire staff to accomplish success for the company
  • Diplomacy
    Using appropriate techniques to move others to action or to gain agreements
  • Professionalism
    Demonstrating a professional conduct at all times
  • Vision
    Translating the vision and values of the organisation into day-to-day activities .

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